PayStubPro Editorial Team Published June 12, 2026Last reviewed July 2, 20266 min read
Reviewed by the PayStubPro Payroll Standards Team
Quick answer
A professional pay stub should include the employer and employee details, the pay period and pay date, gross earnings, each tax and deduction, net pay, and year-to-date totals. Some states require additional items.
Standard pay stub checklist
- Employer legal name and address
- Employee name and identifier
- Pay period start and end dates
- Pay date
- Hours worked and pay rate (hourly) or salary
- Gross earnings by type (regular, overtime, bonus)
- Federal income tax withheld
- Social Security and Medicare (FICA) withheld
- State and local taxes, where applicable
- Voluntary deductions (insurance, retirement)
- Net pay
- Year-to-date totals for earnings and deductions
State-specific additions
Some states require details such as accrued paid sick leave, the basis of pay, or the last four digits of an identifier. Review your state’s rules to confirm what must appear.
Requirements vary by jurisdiction. Confirm your obligations with your state labor agency or a qualified professional.
Ready to create your pay stub?
Open the PayStubPro application and follow the guided, step-by-step process.
Informational disclaimer: This article is educational and general in nature. It does not constitute payroll, tax, accounting or legal advice. For guidance specific to your situation, consult a qualified professional.