Reviewed September 24, 2026. Educational guidance for employers and employees; special industries, local rules, and exemptions can change what applies.
Older lists that describe Ohio as having no paystub requirement are outdated. The Pay Stub Protection Act took effect April 9, 2025, creating a specific statement obligation.
When a pay statement is required
Ohio Revised Code section 4113.14 requires a statement, or access to one, for each pay period on the regular payday. The statute permits written or electronic statements.
What the statement must show
Include employee name and address; employer name; gross and net wages; the amount and purpose of additions and deductions; payment date; and the covered pay period. For hourly workers, include total hours, hourly rate, and hours exceeding 40 in a workweek.
Electronic delivery and access
Electronic access is expressly allowed. The law also establishes a written-request process: an employee missing a required statement requests it from the employer, which has ten days to provide it. If it is still missing, the employee may report the violation to the director of commerce.
Make the request specific
Name the missing payment date and pay-period dates, state that the statement is unavailable, and keep a copy of the written request. This creates a clearer record than a vague request for “my payroll.” An employer can use the same information to locate the correct payroll run.
Practical payroll review example
For a biweekly worker with 45 hours in one week and 35 in the next, an 80-hour period total hides the five hours above 40 in the first week. Review each workweek and show the required information; do not average the weeks merely because the statement is biweekly.
Before issuing or checking a statement
Use the following workflow alongside the state requirements, rather than treating a generic template as a compliance checklist.
- Include employee address as well as name.
- Identify additions separately from deductions.
- Check hourly workers’ weekly detail, not only period totals.
- Record when a missing-statement request was received and answered.
Official sources
Consult the linked agency guidance and law for the complete scope and exceptions.
Related payroll resources
All state paystub requirements · Paystub accuracy checklist · Payroll calculators
Prepare a paystub from verified payroll records
Use the PayStubPro generator to format accurate payroll information. Paystubs cost $1 each with a $2 minimum order: one or two cost $2 total, three cost $3, and ten cost $10. W-2 and 1099 forms are priced separately. A generated document does not establish that wages were paid or guarantee compliance or acceptance.